AvalonBay Communities

  • Office Administraion Manager

    Posted Date 1 month ago(7/23/2018 9:59 AM)
    Job ID
    Experience (Years)
    US-VA-Virginia Beach
    Position Type
    Full Time
    Job Type
    Required To Live On-Site
  • Overview

    AvalonBay is proud to be named one of Glassdoor's Best Places to Work in 2018.

    Come be part of an award-winning company! AvalonBay, an S&P 500 company, is in the business of developing, redeveloping, acquiring, and managing luxury apartments in the multi-family housing industry. We are looking for enthusiastic, customer-service focused individuals to be a part of our award-winning team. So if you're looking for a rewarding career opportunity with the top property management organization in the country, we'd like to hear from you! We are looking for the right candidate to join our Customer Care Team in Virginia Beach, VA.

    The Role

    Primary responsible for the management of the office and related functions. As it relates to the Customer Care Center office building and related functions including maintenance, renovation, parking, purchasing, security, reception, cleaning and mail services. Facilitate timely resolution of any and all maintenance/safety issues and concerns.

    1. Oversees the maintenance and preventive maintenance efforts including the physical aspects of the building.
    2. Maintain and replenish inventory for items required to facilitate events and meetings
    3. Coordinate vendor services that support the office operations, such as office equipment maintenance, paper/ink and mailroom supplies
    4. Check stock to determine inventory levels and anticipate needed supplies
    5. Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs.
    6. Coordinates the set up for new hire training class
    7. Monitor facility usage, operations and equipment maintenance
    8. Ensure all equipment and other facilities are functioning well (restroom, break room, etc.)
    9. Coordinate off-site storage with Iron Mountain
    10. Assist in mailroom on high volume days or absenteeism
    11. Ensure efforts meet the company's operational standards and any applicable laws and regulations 
    12. Office errands, mail runs

    You Have...

    To perform this job successfully, an individual must be able to perform each essential duty. Additionally, the requirements listed below are representative of knowledge, skills and/or ability required:

    • High School diploma or equivalent (GED), Bachelor’s degree preferred
    • Demonstrated leadership experience
    • Ability to lead and direct subordinates
    • Efficiently manage vendor activity and contracts
    • Ability to manage single or multiple tasks of significant complexity
    • Ability to read and write English as demonstrated by clear and concise written and verbal communications
    • Demonstrated ability to create and deliver group presentations on job related subject matter and to write reports in a clear, concise form
    • Customer service oriented, effective communication and interpersonal skills to various levels of management
    • Excellent critical thinking skills
    • Superior time management and organization skills, including but not limited to demonstrated exceptional attention to detail
    • High level of attention to detail, strong problem-solving skills with proven track record of working independently
    • Ability to prioritize work and meet deadlines
    • Ability to be on call


    Additional Info

    AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.


    AvalonBay is an Equal Opportunity Employer.


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